How to Draw a Diagram Using Microsoft Word TUTORIAL

A diagram is worth a thousand words, particularly if you're trying to explicate a process. And if you know how to make a flowchart in Discussion, you don't demand a different diagram-creation tool. Y'all can make the flowchart right inside Microsoft Give-and-take, no programming or design skills required.

Word template with flowchart Word template with flowchart Word template with flowchart
Y'all can make your own flowchart in MS Give-and-take, or you lot tin apply a Discussion template with a flowchart built in to save time.

A flowchart is a graphical representation of a series of steps or actions. Information technology's most effective for depicting a procedure, data flow, workflow, or decision steps. In a flowchart, each shape holds a meaning. The most basic ones are:

  • Oval (or pill shape). First or end of the process.
  • Rectangle. Action or sub-process.
  • Diamond. Determination betoken.
  • Parallelogram. Either an input needed for the process, or an output that goes into the next step.

Other shapes are used in flowcharts for very specific applications like data flow diagrams. Only the above basic flowchart symbols should be plenty for the most common charts. Whether you need only the basics or specialized shapes, yous can find them in Word.

In this tutorial, I walk yous footstep-by-step through how to brand a flowchart in Microsoft Give-and-take using basic shapes. Word offers ii means to create a flowchart. Use the method that lets you make the flowchart you envision.

Annotation: For this tutorial, I used Microsoft Word for Mac version xvi. If you're using a dissimilar version of the application, the interface and steps may be different.

Method One: Create a Flowchart in Discussion With Shapes

The get-go manner to create a flowchart in Give-and-take is past inserting shapes in your document. Here's what to do:

1. Display Gridlines

Before getting started, make sure to switch on gridlines. This volition get in much easier for you to create a nice-looking flowchart. Aside from showing you guide lines, when gridlines are on, shapes and lines snap to regular spaces, making it easy to align elements.

To switch on the gridlines, go to View > Gridlines.

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two. Create the Flowchart Shapes

Now you're fix to offset inserting shapes. Get to Insert > Shapes. The shapes menu appears. Scroll down to the Flowchart shapes. If you hover over any shape, a tip-tool appears, letting yous know what the shape ways. Click on the shape you lot wish to use.

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The cursor turns into a crosshair. Click and elevate the crosshair to create the shape to the size yous want.

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three. Format the Flowchart Shapes

Use the options on the Shape Format ribbon to format the shape'due south fill up color, edge, and other attributes.

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four. Add text within the flowchart shapes.

To add text within a flowchart shape, beginning select the shape. And then, kickoff typing. The text will announced within the selected shape.

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5. Format the Text

If you wish to format the text inside a shape, select the shape. Under the Abode tab, apply the formatting options to select the font, font size, and other attributes.

Microsoft word flowchart - format text Microsoft word flowchart - format text Microsoft word flowchart - format text

Repeat the previous steps to create all the shapes you lot need for your flowchart. Employ the gridlines to conform them on your document.

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half dozen. Add the Flowchart Connectors

Next, you're going to want to connect the shapes with lines or arrows.

To insert an pointer, go to Insert > Lines. The lines card opens. Click on the line yous wish to use.

microsoft word flowchart - connectors microsoft word flowchart - connectors microsoft word flowchart - connectors

Under the Shape Format tab, use the options to format the connector.

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When the line is formatted as yous similar, ready information technology as a default line. That way Word will employ the same formatting settings for the side by side lines you create, and y'all won't have to keep formatting each ane.

To gear up a line as the default line, correct-click on it, so select Set up as Default Line.

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Repeat until you've inserted, formatted, and arranged all the connectors you need.

4. Insert More than Text

Yous may notice that yous need text outside of the shapes in your flowchart.

To add together text, go to Insert > Text Box. Click and drag the cursor where yous wish to place the text box. Blazon the text within the box.

how to make a flowchart in word - text box how to make a flowchart in word - text box how to make a flowchart in word - text box

Next, format the text. With the text box selected, click on the Domicile tab. Apply the formatting options on the ribbon to format the text.

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When your flowchart is consummate, switch off the Gridlines, and relish your cosmos!

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Method 2: Create a Flowchart in Word With SmartArt

Some other way to create flowcharts in MS Word is by using SmartArt. Information technology'due south a pre-designed visual template in Word that lets you quickly make charts and diagrams. You can format SmartArt—upwardly to a certain extent—and personalize them with your own information.

To create a Microsoft SmartArt flowchart, follow these steps:

1. Insert a New SmartArt

Go to Insert > SmartArt > Process. The Procedure menu pops up.

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Choose the SmartArt that's most suitable for the flowchart you lot wish to create and click on information technology.

two. Format the SmartArt Flowchart

Under the SmartArt Design tab, apply the tools on the ribbon to format the various elements of the SmartArt.

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Explore the special effects menu to run across ways you tin spice up your chart.

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At whatever point, you lot can also change the way of your Microsoft SmartArt flowchart. First, select the SmartArt. Under the SmartArt Blueprint tab, open up the styles menu. Click on a different style you wish to use.

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3. Add Steps

You lot'll probably need to add together steps to your process SmartArt. To practice this, make sure y'all're on the SmartArt Design tab. Click on the Add Shape dropdown menu and cull from one of two options:

  • Add Shape After. Adds a step at the end of the current SmartArt.
  • Add Shape Earlier. Adds a step at the beginning.
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Tip: You can add steps at whatsoever indicate in your workflow. But I suggest you add all the steps you remember yous'll demand earlier you add together your text.

4. Add together Your Text

To add together your text, click on a text box—it'll have a placeholder that says "Text"—and type your own text. Under the SmartArt Design tab, yous tin likewise click on the Text Pane push button to add together and edit text through the Text Pane.

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You can also format the text inside the SmartArt. Get-go, select the text box, then click on the Dwelling tab. Utilise the formatting options to change the font, font size, and etc.

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5. Add Images

If the SmartArt flowchart style you created includes pictures, now's the time to add together your custom images.

Click on the image icon. This launches your document finder. Click on the epitome file y'all want to add, then click Insert.

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Tip: Make sure your paradigm has the correct proportions for the image placeholder in the SmartArt. If the placeholder is square, edit your epitome to exist a square before inserting it. Otherwise, information technology may get cropped awkwardly.

Echo the steps above to complete your Microsoft SmartArt flowchart.

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Shapes vs. SmartArt: What's the Best Style to Create a Flowchart in Give-and-take?

Now that know how to create a flowchart in Discussion using two methods, y'all may exist wondering, which is the meliorate mode: shapes or SmartArt?

Each has its advantages and disadvantages.

Apply shapes to create a flowchart if:

  • You want consummate command over how your flowchart looks. It'due south simply easier to command the different elements of a flowchart that'due south built from scratch using shapes and lines or arrows as connectors.

  • You want to use symbolic flowchart shapes. Word shapes include both the basic shapes and special flowchart shapes.

  • Yous've got a complicated flowchart. If you're trying to create a flowchart with split steps (like the breadstuff making flowchart I made with charts), then you're ameliorate off using shapes.

Consider using SmartArt to brand a flowchart if:

  • You want a creatively designed nautical chart quickly. SmartArt procedure diagrams are pre-made by designers to wait bully with minimal fuss.

  • Yous don't demand traditional flowchart shapes. Most Microsoft SmartArt flowcharts apply but basic shapes and other elements that are chosen more for artful purposes.

  • Your flowchart has only a few and simple steps. SmartArt charts lend themselves best to straightforward processes.

v Flowchart Making Tips

Microsoft Discussion gives you two convenient means to make MS Word flowchart diagrams. To go the all-time results, go on these tips in mind:

1. Program Information technology Out

Accept a clear vision for what yous want your flowchart you look like. Sketch it out with pen and paper and know exactly what text and images yous're going to use.

2. Brand the Design Elements Consistent

Utilize a consistent style amid the shapes and connectors in your flowchart. For example, use the same one or two fonts for the text.

3. Fit the Entire Chart on One Page

For the greatest legibility, brand sure your chart fits all on i page. You lot may have to change the document's orientation from portrait to mural to accommodate a long or wide flowchart.

iv. Don't Count on People Knowing What Flowchart Shapes Mean

As mentioned higher up, shapes have specific meanings when used in flowcharts. But your readers may not know what those are. Make sure your flowchart makes sense even if this is the case. It'southward also a good idea to include a legend or symbol key to allow your readers know what the various shapes stand for.

5. Follow the Conventional Reading Direction

In the English language, readers read from left to right and top to bottom. If your flowchart is more than than ane level long, proceed the second level on the left side of the folio. (Of course, if your document is in a language that's read from right to left, lesser to top, then yous'd follow that management for your flowchart as well.)

Streamline Your Workflow With Microsoft Word Templates

Some other mode to streamline your workflow is with a Discussion template.

Templates may include a Microsoft Word flowchart or other diagrams. Even if that's non the case, starting with a Microsoft Word flowchart template is still an piece of cake mode to create a professionally-designed certificate.

Word template - Company Profile Word template - Company Profile Word template - Company Profile
This Discussion template for a company brochure includes various charts and diagrams.

With a template for Word, all the major design decisions have already been fabricated for you by a professional. All yous've got to exercise is to customize it with your branding colors, images, and text.

Word templates from Envato Elements Word templates from Envato Elements Word templates from Envato Elements
Give-and-take templates from Envato Elements streamline your work procedure.

I excellent source of Word templates is Envato Elements. In this creative marketplace y'all'll find templates for various kinds of documents such equally this resume/CV template, which includes infographics.

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You'll find thousands of MS Word templates in Envato Elements.

An Elements subscription gives y'all access to much more high-quality Word templates. For i low, fixed cost per calendar month, yous get unlimited downloads of the artistic components you need to make your document await its best, such as fonts, photos, graphics, and icons.

And if you create other types of materials, like videos and websites, then yous'll also do good from unlimited downloads of stock videos, music, sound effects, and presentation templates.

Create Your Ain Flowcharts in Microsoft Word

Now you know how to make an easy flowchart in Microsoft Word. For consummate control, build your flowchart with shapes and lines. For a fast and creative wait, use SmartArt. Either way, a well-constructed flowchart will make your document more constructive at showing a process, workflow, or data flow.

You can likewise use Word templates to streamline your workflow. For the best quality and value, become Word templates and other creative resource from Envato Elements. Your subscription brings to your fingertips millions of artistic assets to help you lot communicate effectively.

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How to Draw a Diagram Using Microsoft Word TUTORIAL

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